The Entrepot Charter

Entrepot is a magazine by students of Leiden University: a collection of testimonies; things we’ve witnessed; and journalism with a personal angle.

Entrepot aims to be the distilled essence of our student body’s diversity. A place of exchange for ideas both big and small, hard-hitting and personal. In essence: Collections that matter to us.

This charter enshrines these ideas as the guiding principles for Entrepot as a publication, and serves as an overview of the publication’s core structure and processes.


Organisation Structure

Entrepot is led by two Editors in charge of making executive decisions on content. Editors are to designate their replacements if they wish to resign. Editors have final say over decisions relating to the content or organisation of Entrepot.

Entrepot is further composed of Contributors, who contribute content to the magazine on the basis of interest and are not obliged to contribute to future issues unless they wish to do so.

Entrepot is also composed of Proofreaders, who contribute opinions on draft content of the magazine.

Entrepot aims to release at least 2 issues of its magazine per academic semester of Leiden University.

Each issue tackles a theme (such as Resistance or Attachment). Content should interpret and reflect this theme. Creative or unusual interpretations of the theme are very welcome.

All Editors, Contributors and Proofreaders involved in the making of an issue are to be credited.


Content Policy

Nature of Content

As a publication created on principles of inclusion and diversity, Entrepot should not serve as a platform for hate, discrimination or exclusion. Hate speech and discriminatory content will not be published.

It should be emphasised that the magazine should not be averse to controversy. Contributors should be free to adopt political stances in their content, so long as these stances do not include hate speech or discriminatory content.

Quality of Content

Entrepot seeks to maintain high editorial standards. Entrepot defines these standards as meaning content which adds value to pre-existing works through untold stories or unseen perspectives.

Entrepot does not seek to replicate pre-existing content simply through the lens of a student. The works of this publication should be of interest and worth not only to students, but also to the general public.

For journalistic works, contributors are encouraged to read the Associated Press Style Guide. Strict adherence to the AP Style Guide is not required.


Submission of Content

The first step of content creation for Entrepot is the submission of a concept to the editors (either personally or via us@entrepotmagazine.com). This concept should give an idea of what the final piece is envisioned to be and can (but does not have to) take the form of:

  • 50 – 100 words describing the concept
  • A writing sample
  • Photos
  • Soundbites

After the submission of the concept, the editors will respond with a review, either personally or via email. This review should indicate:

  • Whether the concept matches the current issue’s theme
  • Additional questions on the concept
  • Suggestions on how the concept can be further developed

Following this review, there should be a discussion between the editors and the contributor on whether the concept will be developed. The editors have the final say on rejecting content on the basis of failing to comply with Entrepot’s content policy or editorial standards.

Failure to comply with the content policy or quality standards in subsequent steps of content creation can result in rejection of content for publication.


Editorial Process

Content creators are encouraged to submit their content (after their concepts are approved) as early as possible, so that editors and proofreaders can provide comments and input.

Entrepot works on an informal and personal framework, to encourage every creator to have their own creative process. It should be stressed that the process of creative collaboration involves compromise between all involved.

The current editors of Entrepot prefer to give feedback in-person and through verbal discussions. Ideally, every work should have at least two feedback discussions, to ensure sufficient editing for the final piece.


Association

Entrepot may seek partnerships with other student organisations. These partnerships should not affect the creative freedoms of Entrepot’s writers.

Entrepot should remain a distinct entity regardless of the nature of any of its partnerships. The magazine is intended to be a publication for all students of Leiden University, and not the publishing arm of a specific student organisation.


Communications

Entrepot must always be available for contact via us@entrepotmagazine.com. Readers, contributors and others are encouraged to contact the magazine through this channel.


Procedures for Amendment

The founders of Entrepot wish to emphasise that this Charter should be a flexible and malleable document. While it enshrines specific principles and procedures, it does so with the recognition that with time, amendments should be made to reflect new insights or developments within Entrepot. It enshrines specific principles as emphasis, and not to exclude the importance of any others.

This Charter may be amended by the Editors at any time. Any amendments to the Charter must be communicated to associated organisations and be made public on the Entrepot website, as well as on Entrepot’s social media channels.Editors of Entrepot are required to conduct an annual review of the Charter by consulting contributors, proofreaders and readers in general. The results of this annual review must be published on Entrepot’s social media channels.